Procedures

KeloScape can help you to create or review your current fire safety management  system and refine your policy & procedures. We can review your current evacuation strategy and identify whether and changes are required.

A General Fire Action Notice is usually sufficient for small simple premises which is posted in positions where staff and relevant persons can read it and become familiar with its contents, for example by Manual Call Points, exits and staff notice boards.

A Fire Emergency Evacuation Procedure is a written document which includes the action to be taken by all staff in the event of fire and the arrangements for calling the fire service. It can include any relevant information in relation to the procedure and may also be provided with a fire plan which is a diagram of the building which as a minimum will show the escape routes and assembly point.

High fire risks or large premises will need more detailed emergency evacuation plan which takes account of the findings of the risk assessment, e.g. the staff significantly at risk and their location. In addition notices giving clear and concise instructions of the routine to be followed in case of fire should be prominently displayed.

In certain cases you should nominate persons to implement the fire action plan and give them adequate training in fire fighting and evacuation procedures.

 

Fire Policy

There should be a clear fire policy in place for all but the most simple or  smallest premises. For large organisations, company arrangements should identify:

  • A Purpose Statement
  • Legislation and those responsible people conversant with fire safety and fire
    systems.
  • Information about the organisation and its structure
  • Commitment to eliminating or reducing risk from fire or effectively controlling
    these risks.
  • A strategy and process to reduce fire incidents to the lowest level possible;
    and Planning, implementation, active reviews and audits to constantly improve fire
    safety standards in light of new technology, legislation and best practice.

Additionally, a senior employee should be responsible for:

  • Ensuring that the fire safety policy is implemented effectively;
  • Have final authority on all fire safety matters;
  • Monitoring performance with respect to statutory and policy requirements;
  • Endorsing the fire safety policy and delegating, where necessary, the responsibility for policy implementation.

 

Personal Emergency Evacuation Plans (PEEPs)

The Fire Safety Order and Equality Act require that all persons are able to safely evacuate a building, this includes all occupants so extends to, but is not limited to staff, visitors, contractors. In consultation with an individual’s line management a Personal Emergency Evacuation Plan (PEEP) may be required. This may include “Buddies”, work colleagues who will assist with evacuation in an emergency.

KeloScape can help with this process and work with you to devise the best evacuation methodology, write the PEEP and determine whether any infrastructure changes are required. KeloScape appreciates that organisations have requirements as well, so we work with you to tailor the PEEP with an integrated approach, taking into account the design and use of the building(s), the management philosophy and the individuals involved.

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